How to create change propositions as a group. This Module is about creating a change proposition as a group. By change proposition, we mean the specific and actionable outcomes you want to make happen. In this Module, we'll explore how to create a change proposition through a group activity, more specifically, a workshop. This is an important step because coming up with a collective objective and generating knowledge about it together is crucial for co-design. This Module brings together the work that you have developed in the previous modules, this means that your collective proposition will emerge from your identity envision, it will address the problems you have decided to focus on and it will also build on the understanding of what is involved in intervening in a decision landscape. This Module will have a slightly different field than the other ones because it's format will follow a how to structure. A little lighter on the examples and we go straight into the how-to. By the end of this Module, you will have an understanding of how to organize a workshop with the objective of creating a change proposition as a group. Let's start at the end with what we're working towards, which is to create a change proposition. Although we will have less examples in this Module, I would still like to start by showing you what we mean by change proposition through an example from trips. What we're seeing on the slides is a very mature change proposition created by the Cagliari group. Their proposition is to implement new accessibility features specifically designed for persons with disabilities in the bus vendor app, a travel planner used in Cagliari. They specify that the features will be made available through maps providing accessibility information of selected bus routes and this information will also be available through vocal synthesis. As I have been working on this proposition together with a transport provider of the app, they have been able to create some pretty realistic prototypes of what this will look like for real. In their proposition, they also include the problem that is being addressed and how they propose to do the accessibility mapping, a crucial component for their proposition. They communicate this work combining photos of the mapping being done by the group and how this information is then layered into a map of the street. Finally, they describe what the end result is that accessibility information will be uploaded to the bus finder app and they describe the key features in a way that is grounded in what it will feel like to use this app. This description is accompanied with prototype images, most likely as close to the real thing as it gets. Although this is a very mature change proposition, we wanted to show you an example that was detailed so you can get a clear idea of what we mean by change proposition and know how far it can take this. Now let's move on to how to work towards this. The purpose of this Module is to explore how to create a change proposition through a workshop. The reason we focus specifically on the workshop format is because this will give you a basis to organize any group activity. Workshops are a versatile format that can be shaped in many different ways and because they're so open, they are a very useful tool in a co-design process. We'll approach the crafting of a workshop in the following manner. First, start with the purpose. From that, you will be able to create an agenda. This will determine the materials that you will need to use during the workshop. You'll then take care of the practical setup that you need to run the workshop and the final step will be to turn the insight into actionable outputs. None of this is particularly new, we're not reinventing the wheel here. What we're suggesting is a relatively simple way of organizing a workshop from scratch with a clear output in mind. Let's start with the purpose. A workshop can be many things, what determines its shape is its purpose. You're starting point is, what is it that you want to have at the end of the workshop? To answer that, you can start by saying who this workshop is for and on the slide I'm using the Cagliari group again as an example. This workshop is for this group. Next, you should state what the workshop is for. In this case, I am stating that the high level goal is to create a change proposition together as a group. I also specify that our starting prompts will be the vision we have established and the problems we have decided that we're targeting. It ends by saying that the workshops main purpose is to come up with specific and actionable outcomes to work towards as a group. Finally, you can go one level more specific and outline what is it that you want to have by the end of the workshop. Being as clear as possible is useful so that everyone involved understands why the workshop is happening and why they are here, and how they can mobilize their efforts to create the outputs intended. In here I specify that the goal is to produce a paragraph articulating the change proposition together with the specifics of it and the steps that are needed to get there. The second step is to create an agenda. I usually start with some rough timings and work my way to the specifics of what we'll be doing in each activity. Let's say you want to organize a 2 hour workshop. You can start by breaking up your agenda in 15-20 minute time slots. First, the welcoming and setting the scene for the workshop then I usually follow that with a gentle activity that will get people into doing mode and engaging with each other so that they can slowly become familiar with the topic of the workshop. In this case, it would make sense to have the long-term vision in the problems lists as prompts for people to start coming up with ideas. Depending on the size of your group this could be done in pairs or it could be done as a group altogether. Save some time at the end of the activity for people to go around and share the ideas that were discussed. If possible as a facilitator you can group them so that the overlaps and the connection between people ideas become visible. Activity number 2 can be a little bit more serious as people will be warmed up and hopefully feeling more at ease with doing. This activity could be about creating more complex propositions by mixing and matching the ideas that came in the previous activity. Find a way of making the ideas from activity 1 available for the group to fish from so that they can mix these to create more detailed propositions. Schedule a break and ask people if they would need more time than what is proposed and then the final activity should be about discussing the details propositions and prioritizing them so you have some collective agreement. Finally, you would close by agreeing on the next steps to take and assign them to people with a deadline. I always leave a 10-minute buffer in the end which is always useful if things are running behind, but it can also be a nice treat to have 10 minutes back. The third step would be to produce the materials that you will need to run the workshop. These are usually slides that you will use to guide people through the exercises that you're proposing. You should also consider any alternative format. In the case of [inaudible], we developed a different format using a screen reader layout or a layer that was acceptable for the screen reader of one of the participants. We also use the access needs document that we have mentioned before, and this is where you specify what each member of your group needs to be able to access the workshops. If it's online, what software, what support they would need? If it's in face-to-face, what physical arrangements are needed so that this person can be actively participating and also feeling as comfortable as possible and looked after. Then I use one document for collaborative notes and this is quite a good thing to start setting up because then you can distribute this effort and everyone can feel like they have an impact on both the doing and also the backstage of how workshops are run and the fourth step is to take care of the practical setup. I personally find it very helpful to prepare a checklist for the day so that we can all have access to all the information in one place. Usually it will have all the links to the materials that will be used in the session like the slides and URLs to online platforms, and you can also specify who's doing what. Who's doing the timekeeping, who's doing any technical troubleshooting. If people need help, if something goes wrong, who can they speak to, who's facilitating, who's note taking. All of that stuff and also any notes on software, hardware, and access needs. As part of this setup I usually also send an email 48-24 hours before the workshop, and this acts as a gentle reminder to people that this is happening. This also sets the stage a little bit so you can share the agenda, you can share in the links, you can confirm any access needs. This is a good way of sharing practical details, but at the same time getting people in the mood for what it is that you want them to do. Then the day comes and you run the workshop and it goes amazing, well done. At the end the final step is to work through the insight that came out from that workshop and to create some actionable outputs from this activity. I always find a good idea to make some quick notes straight after the workshop about what the main takeaways were, what the next steps are, and what needs to be changed for the next time, and this can also be done as a group. Usually the next day, I will go through the notes and I'll analyze them to produce an actionable summary which I will then share with the participants and this will guarantee that we're all on board with the next steps that need to be taken, people know what they have to do and when. As always all the materials that we have discussed are available on the modules page. Now, it's your turn to organize a workshop. In closing in this module, we've talked about how coming up with a collective objective and generating knowledge about it together is crucial for co-design. The practical output here is to create a specific change proposition with actionable outcomes. We guided you through how to organize and run a workshop to create this change proposition as a group because the workshop is abroad and versatile format that is the basis for any group activities. Finally start with the purpose, go from broad to specific all the way down to the practicalities. Thank you.
