Cover Letter Tips: How to Stand Out

Key takeaways

• You can stand out by crafting your cover letter to showcase your personality while introducing hiring managers and recruiters to your unique experience and skills, and explaining any career shifts or pivots.

• Tips for writing a cover letter include avoiding using generic, templated language and writing it yourself rather than leaning on artificial intelligence to make a good first impression and stand out from the competition.

• Additional cover letter writing tips include using a formal header, addressing the hiring manager directly in the introduction, and sharing your “why” along with your experience and accomplishments.

Professional cover letter writing tips will also guide you to keep your document short, no more than one page in length. Explore the sections you should include in a cover letter below, and get additional tips to write a compelling one.

If you want to build your writing skills, consider enrolling in Good with Words: Writing and Editing Specialization from the University of Michigan. This two-month series can help you learn how to use syntax, write professional documents, and add nuance to your sentences.

Tips for writing a cover letter

Your cover letter is your opportunity to shine and explain any shifts or career changes that your resume may not reflect. In today’s job market, hiring managers increasingly receive generic, AI-prepared cover letters that reveal little about the candidate’s strengths and personality. Although you may use AI as a tool to help you, writing a cover letter that tells recruiters about your passions, experience, and how you’ll fit the role, along with what motivates you, can give you a competitive advantage.

Typical cover letters span three to four paragraphs, each of which you design to introduce yourself, demonstrate how you can fit into the company and the position, and express your interest. As you prepare to write your cover letter, keep these basic tips in mind:

• Header: Your cover letter is a formal document, so use a formal header. To streamline your application documents, you can use the same header that tops your resume, including your name, email address, phone number, city, state, and the URL for your online portfolio or LinkedIn profile if you have one.

• Format: Use standard margins for your cover letter, usually one inch on each side, and keep your font size around 11 or 12. Use a common font, like Arial or Times New Roman, to make your letter easier to read.

• Length: Your cover letter should be about a half page to one page long, or about 250 to 400 words. Although 36 percent of recruiters and hiring managers spend an average of 47 seconds reading your cover letter, 60 percent spend up to two minutes [1]. Help them focus on the details you want to highlight by writing concisely and precisely.

Read more: 7 Ways to Improve Your Writing Skills

Cover letter tips: Introduction

The first part of your cover letter is your introduction, where you can share a bit about who you are and why you’re reaching out. Similar to a resume objective, you can define yourself as you’d like a recruiter or hiring manager to see you in this section.

Address the hiring manager.

Open your letter with a personal greeting directed toward the hiring manager. Most job listings won’t include the hiring manager’s name, but you can find the right recipient for your cover letter by using resources such as LinkedIn or the company website.

Addressing the hiring manager by name adds a sense of intention behind your application and shows that you want to start a dialogue with a specific person. Some examples of personal greetings include “Dear” or “Hello,” followed by their name.

Introduce yourself and share your why.

You can show a bit more personality in your cover letter than you’re able to in your resume. In fact, your cover letter should be a different document from your resume, a place where you expand on what you've accomplished.

Introduce yourself in a way that feels true to the type of employee you are and want to be. Write with a voice that feels natural to your communication style and a tone that matches the one you might use when writing work emails or giving a presentation. The introduction is also a prime space to explain why you're interested in this job at this company.

Cover letter tips: Relevant experience

In the next paragraph (or two), go into more detail about your past work experiences and the impact you've had. Generally, hiring managers don't want to know what you did so much as what you were able to achieve.

It’s also worth tailoring this section to the specific role you’re applying for and highlighting how your experience connects to the company’s needs based on the job description. The majority of recruiters and hiring managers surveyed, up to 72 percent, said that it is either “very important” or “important” that applicants tailor their cover letters to the job descriptions, and 94 percent indicated that cover letters heavily influence interviewing decisions [1].

Demonstrate fit.

As you read the job description, you likely identified several technical, workplace, and transferable skills you can bring to this role. It is not necessary to list all of those skills in your cover letter. (You should, however, list all of those skills on your resume.)

To keep your cover letter concise, use the job description to identify the skills most necessary for success in this role and show how you’ve used those skills in the past to address similar needs.

Share your accomplishments.

Once you’ve connected your skills to their needs, take it one step further by sharing the results you’ve seen when you’ve employed those skills in the past. Results can be either quantitative or qualitative:

• Qualifying your experience: This typically pertains to explanations you offer about what you did. For example, "I spent months building a new data set to help us analyze our performance and improve our KPIs based on those findings."

• Quantifying your experience: This typically pertains to explanations that draw on numbers to show the impact of what you did. For example, "I built a new data set that provided valuable insights, and in turn helped us lower our bounce rate by 23 percent."

Cover letter tips: Closing

The final part of your letter is your conclusion, where you leave the hiring manager with one last impression of who you are, what you want to achieve, and how that’s relevant to their company. You can also work the company’s vision, mission, or tagline into this area if it feels natural and applicable, and thank them for considering you.

Ask for what you want.

As you end your letter, reiterate your desire to use your qualifications to meet the company’s needs and explicitly ask for the next step you’re hoping to take with this hiring manager, typically a meeting or phone call. Invite the conversation to continue by letting them know that you have more to share and more you want to learn from them.

Formally sign off.

Maintain the honest tone you set in the introduction all the way through your signature. Include a line expressing gratitude for their time and use a simple sign-off, such as “Thank you,” “Sincerely,” or “Best.”

Following up on an application

After you apply for a job, you can follow up on your application by directly reaching out to a recruiter. This may help you stand out among the pool of applicants and can help you form a direct relationship with the recruiter. Learn more about reaching out to a recruiter.

Professional cover letter writing tips: Create your cover letter template

Recruiters and hiring managers notice when applicants submit a generic cover letter. In the age of artificial intelligence, human-written cover letters have even greater power, as they better reflect your character and personality. The president of the American Staffing Association notes that, “More than three out of 10 job applicants are not inclined to write cover letters, which presents a competitive advantage for those who do [2].” Investing time to craft a tailored cover letter with your resume could distinguish you from other equally qualified candidates.

However, writing a tailored cover letter for each application can quickly become a laborious task for a job seeker. According to Indeed, job seekers should consider sending an average of 10 to 15 applications out every week [3].

One way to reconcile these at-odds statistics is to create a personalized cover letter template that enables you to easily tailor your cover letter for each application.

You’ll likely be applying for similar roles at different companies and presenting yourself similarly at each, so your introduction and conclusion probably won’t change too much from one application to the next. Once you write your introduction and conclusion, you can templatize the body of your cover letter with the following structure:

1. List common responsibilities, skills, and needs: As you read through job descriptions that pique your interest, you’ll likely notice common responsibilities and skills associated with the roles. You also may recognize similar company needs or problems you’re excited to help solve. Compile all of these in a list.

2. Write bullets reflecting your experience with each list point: Connect your experience to each of those common responsibilities, skills, and needs with one sentence for each.

3. Where relevant, add proof: Offer specific evidence of your success with your quantitative and qualitative accomplishments.

4. Insert points into your tailored cover letters: Mix and match your pre-written points as they apply to various positions. Remember to edit the points as needed to better align with specific roles.

Cover letter examples

Seeing how others write their cover letters can help you get started. Review the following examples of cover letters, one for a data analyst position and another for a project manager position, for inspiration.

Cover letter example 1: Data analyst

Dear Mr. Harland Sanders,

My name is Cindy Liu, and I’m a tech-savvy manager looking to flex my talents to identify new growth strategies for Corelight as a Junior Data Analyst. I’ve always been fascinated by numbers, and working in data analytics has been a long-term goal of mine. My career in the restaurant business has taught me to think strategically about problems and identify solutions. I believe this experience has prepared me for Corelight’s Junior Data Analyst role.

Your job posting mentioned that you’re looking for an analyst with experience in SQL, proficiency in a statistical programming language, and strong time management skills. During my previous role as a restaurant manager, I had to multitask to balance the needs of the company (revenue) and the customer (service and quality standard). I’ve also been pursuing my passion for data, both at work and in my spare time. Over the past year, I’ve been able to achieve the following:

• Automated repetitive restaurant payroll and accounting tasks with Python, freeing up three hours per week

• Completed a case study using point-of-sales data from the restaurant to optimize our menu and pricing, leading to a revenue increase of 10 percent

• Completed the Google Data Analytics Professional Certificate, which included extensive coursework in both SQL and R

I’m thrilled at the opportunity to use these experiences to fuel data-driven decisions at Corelight, and I’m keen to continue developing my skill set on the job. I am available for a Zoom call or in-person meeting to discuss how I can help Corelight with improving market product performance through data.

Thank you for your consideration,

Cindy Liu, Data Analyst

Cover letter example 2: Project manager

Dear Mr. Harland Sanders,

My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at Square Paws, where I have supported several projects successfully to completion. I have long admired Animax’s work to improve animal adoption processes and would be delighted to contribute my skills to the team.

At Square Paws, I oversaw multiple aspects of running numerous projects. I worked closely with the project manager to develop project schedules, ensure team members had the resources they needed to complete their tasks, and coordinated communication with stakeholders on project updates. I am particularly proud of a project to roll out a feature on our app that users could use to book appointments with veterinarians. As a complex project that involved multiple stakeholders, it was important to be mindful of the details and listen continuously to feedback from users. My efforts to coordinate an early feedback system in a trial period led to the discovery of several bugs and pain points that we fixed for the launch. We were able to reduce customer concerns by 80% and ultimately completed the project under budget by $3,000.

I have long been familiar with animal adoption centers and believe wholeheartedly in Animax’s mission. I have volunteered consistently at animal shelters since high school and am familiar with their processes. In college, I took several courses that I believe can be useful to the project manager role, including zoology and business administration. Working as a project manager in this field will allow me to expand my knowledge of the industry, and assist in my ultimate goal to make the world a more livable place for shelter animals.

I believe that my past experience, skill set, and passions make me a strong candidate for Animax’s team. I hope to hear from you soon. Thank you for your time.

Sincerely,

George Lee

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