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Reconciliation, Billing, and Collections Optimization

This course is part of Accounting Assistant Professional Certificate

Instructor: Professionals from the Industry

Included with

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9 modules

Gain insight into a topic and learn the fundamentals.

Beginner level

Recommended experience

8 hours to complete

Flexible schedule

Learn at your own pace

9 modules

Gain insight into a topic and learn the fundamentals.

Beginner level

Recommended experience

8 hours to complete

Flexible schedule

Learn at your own pace

What you'll learn

Build three-way matching systems to verify vendor invoices against purchase orders and receipts before payment authorization.
Configure automated billing workflows in QuickBooks with recurring invoices, payment reminders, and customer-specific terms.
Analyze aged receivables and DSO metrics to prioritize collections while investigating and resolving billing disputes.
Reconcile bank statements with internal records and resolve subsidiary ledger discrepancies to ensure financial accuracy.

Skills you'll gain

Tools you'll learn

Details to know

Shareable certificate

Add to your LinkedIn profile

See how employees at top companies are mastering in-demand skills

Learn more about Coursera for Business

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Build your Business Essentials expertise

This course is part of the Accounting Assistant Professional Certificate

When you enroll in this course, you'll also be enrolled in this Professional Certificate.

Learn new concepts from industry experts
Gain a foundational understanding of a subject or tool
Develop job-relevant skills with hands-on projects
Earn a shareable career certificate from Coursera

There are 9 modules in this course

Transform your accounting career by building comprehensive accounts payable and receivable management systems that combine traditional financial controls with modern automation. You'll develop expertise in vendor payment verification, automated billing workflows, and dispute resolution processes using QuickBooks and Excel. This hands-on course integrates reconciliation techniques, financial analysis, and process automation to create audit-ready accounting systems.

Working through realistic business scenarios, you'll implement three-way matching controls, configure automated recurring billing, and establish performance monitoring dashboards. You'll analyze aged receivables, calculate key metrics like DSO, and create systematic approaches to dispute resolution. These integrated skills prepare you for accounting assistant and junior bookkeeper roles where accuracy, efficiency, and compliance are essential. The course emphasizes practical application of accounting principles through digital tools, giving you portfolio-ready deliverables that demonstrate your ability to streamline financial operations while maintaining strict controls and audit trails.

Module details

You will learn the foundational three-way match control process used to prevent payment errors and fraud by systematically verifying vendor invoices against purchasing documentation before releasing payments.

What's included

2 videos1 reading2 assignments

You will develop skills to systematically reconcile internal financial records with external bank statements, identify and investigate variances, and implement appropriate resolution strategies including adjusting journal entries and external communications.

What's included

2 videos1 reading2 assignments

2 videosTotal 14 minutes

Bank Reconciliation Is Your Financial Integrity Checkpoint6 minutes
Understanding Bank Reconciliation Components and the Reconciliation Process8 minutes

1 readingTotal 9 minutes

Investigating Root Causes of Common Reconciliation Variances9 minutes

2 assignmentsTotal 18 minutes

Bank Reconciliation and Variance Analysis Knowledge Check3 minutes
Financial Records Reconciliation and Discrepancy Resolution Mastery Assessment15 minutes

You will establish systematic documentation practices by attaching digital source documents to financial transactions, creating complete audit trails that ensure accuracy and compliance.

What's included

2 videos2 readings1 assignment

2 videosTotal 10 minutes

Why Source Document Attachment Transforms Audit Readiness3 minutes
Understanding Source Documents and Audit Trail Requirements6 minutes

2 readingsTotal 19 minutes

Standardized Workflows for AP and AR Document Attachment10 minutes
Attaching Source Documents to Bills in QuickBooks Online9 minutes

1 assignmentTotal 3 minutes

Source Document Attachment Knowledge Check3 minutes

You will systematically identify and resolve imbalances between detailed transaction records and summary accounts, utilizing diagnostic tools and correcting entries to maintain financial accuracy.

What's included

2 videos3 readings3 assignments

2 videosTotal 14 minutes

Understanding Subsidiary Ledgers and Control Accounts8 minutes
Preparing Correcting Journal Entries6 minutes

3 readingsTotal 28 minutes

Why Ledger Reconciliation Prevents Financial Reporting Disasters10 minutes
Diagnostic Tools for Identifying Ledger Imbalances10 minutes
Running Reconciliation Reports and Tracing Discrepancies in QuickBooks8 minutes

3 assignmentsTotal 31 minutes

Systematic Ledger Discrepancy Investigation and Documentation18 minutes
Ledger Reconciliation and Correction Knowledge Check3 minutes
Comprehensive Ledger Reconciliation and Correction Assessment10 minutes

You will learn systematic billing policy application for high-volume invoice processing with accuracy and compliance.

What's included

1 video2 readings2 assignments

1 videoTotal 7 minutes

Essential Components of Effective Billing Policies7 minutes

2 readingsTotal 20 minutes

Billing Policy Framework for High-Volume Processing10 minutes
Invoice Generation Using QuickBooks Billing Policies10 minutes

2 assignmentsTotal 18 minutes

Batch Invoice Processing Challenge with Policy Compliance15 minutes
Billing Policy Application Knowledge Check3 minutes

You will explore aged-receivables analysis and DSO calculation techniques to create data-driven collection strategies that optimize cash flow recovery.

What's included

2 videos2 readings2 assignments

2 videosTotal 10 minutes

Data-Driven Collections Transform Cash Flow Management3 minutes
DSO Calculation Methods and Interpretation Strategies7 minutes

2 readingsTotal 20 minutes

Comprehensive Framework for Aged-Receivables Analysis10 minutes
Building Collection Priority Reports Using Spreadsheet Analytics10 minutes

2 assignmentsTotal 13 minutes

Aged-Receivables and DSO Analysis Knowledge Check3 minutes
Comprehensive Collection Strategy Assessment10 minutes

You will learn systematic invoice dispute investigation by analyzing supporting documentation and applying evidence-based resolution frameworks.

What's included

2 videos1 reading2 assignments

You will learn the configuration of automated recurring billing systems with payment reminders to improve cash flow and reduce manual administrative work.

What's included

1 video2 readings3 assignments

1 videoTotal 9 minutes

Automated Billing System Components and Benefits9 minutes

2 readingsTotal 11 minutes

Recurring Invoice Setup Best Practices6 minutes
How to Set Up Recurring Invoices in QuickBooks Online5 minutes

3 assignmentsTotal 38 minutes

Configure Complete Automated Billing System15 minutes
Automated Invoicing Knowledge Check8 minutes
Invoice Automation Mastery Validation15 minutes

You will create a comprehensive accounts payable and receivable management system by integrating reconciliation, billing automation, and dispute resolution skills. This project simulates real-world accounting operations where multiple financial processes must work together seamlessly.