Every healthcare facility depends on smooth administrative operations to deliver quality patient care. This Short Course was created to help health administration professionals accomplish seamless clinic operations through mastering fundamental communication and record-keeping systems.

Clinic Admin: Phones, Mail, Records

Clinic Admin: Phones, Mail, Records
This course is part of Optimizing the Clinic: Basics of Medical Office Management Specialization

Instructor: Hurix Digital
Access provided by Xavier School of Management, XLRI
Recommended experience
What you'll learn
Systematic admin processes improve operational efficiency and support high-quality patient care.
Proper documentation and filing ensure regulatory compliance and easy information access.
Multi-step workflows promote consistency and reduce errors in administrative tasks.
Professional communication management improves patient satisfaction and facility reputation
Skills you'll gain
- File Systems
- Quality Assurance
- Telecommunications
- File Management
- Health Information Management
- Clinical Documentation
- Medical Privacy
- Record Keeping
- Patient Safety
- Health Insurance Portability And Accountability Act (HIPAA) Compliance
- Patient Communication
- Records Management
- Information Privacy
- Document Management
- Medical Records
- Medical Office Procedures
- Skills section collapsed. Showing 9 of 16 skills.
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January 2026
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There are 3 modules in this course
Learners will master the foundational knowledge of multi-line phone systems used in healthcare settings, understanding core functions and operational components essential for professional patient communication.
What's included
2 videos2 readings2 assignments
Learners will develop systematic workflows for processing various types of healthcare correspondence, ensuring efficient documentation, proper distribution, and regulatory compliance.
What's included
2 videos2 readings2 assignments
Learners will master systematic filing protocols for physical healthcare records using alphabetical, numerical, and terminal digit methods that ensure HIPAA compliance and operational efficiency. This module covers filing architecture, cross-reference systems, color-coding strategies, and privacy protection measures including access controls and audit trails. Through quality assurance protocols and error prevention strategies, participants will maintain organized systems supporting regulatory audits, emergency retrieval, and legal documentation while protecting patient confidentiality and facility liability.
What's included
2 videos1 reading3 assignments
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