Accounting Data Entry & Double-Entry Bookkeeping Fundamental

This course is part of Accounting Assistant Professional Certificate

Instructor: Professionals from the Industry

Access provided by Veterans Transition Support

9 modules

Gain insight into a topic and learn the fundamentals.

Beginner level

Recommended experience

7 hours to complete

Flexible schedule

Learn at your own pace

9 modules

Gain insight into a topic and learn the fundamentals.

Beginner level

Recommended experience

7 hours to complete

Flexible schedule

Learn at your own pace

What you'll learn

Build complete month-end accounting packages using double-entry principles and modern accounting software like QuickBooks.
Process raw transaction data efficiently using spreadsheet shortcuts and data import tools for accurate financial records.
Create balanced trial balances by recording transactions, posting adjusting entries, and verifying ledger accuracy.
Develop professional accounting workflows combining bookkeeping fundamentals with digital efficiency techniques.

Skills you'll gain

Tools you'll learn

Details to know

Shareable certificate

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Assessments

19 assignments¹

AI Graded see disclaimer

Taught in English

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This course is part of the Accounting Assistant Professional Certificate

When you enroll in this course, you'll also be enrolled in this Professional Certificate.

Learn new concepts from industry experts
Gain a foundational understanding of a subject or tool
Develop job-relevant skills with hands-on projects
Earn a shareable career certificate from Coursera

There are 9 modules in this course

Transform raw financial data into accurate, professional accounting records using modern digital tools. You'll develop the essential skills that accounting assistants use daily: double-entry bookkeeping principles, efficient data entry techniques, and accounting software proficiency. Working with real transaction data, you'll learn to import and process financial information, record transactions using proper accounting standards, and produce balanced trial balances ready for financial statement preparation.

This hands-on course combines foundational accounting knowledge with practical technology skills. You'll work with QuickBooks for transaction recording, Excel for data processing, and develop the keyboard shortcuts that boost productivity in any accounting role. By the end, you'll confidently handle the complete month-end closing cycle - from raw transaction files to final adjusted trial balance. Perfect for those entering accounting, bookkeeping, or finance roles, this course prepares you for the digital reality of modern accounting departments where efficiency and accuracy are equally important.

You will learn the foundational knowledge of the five essential account types that form the basis of all financial record-keeping systems.

What's included

2 videos2 readings2 assignments

2 videos Total 10 minutes

Account Classification Drives Business Success 4 minutes
The Five Essential Account Types Explained 7 minutes

2 readings Total 20 minutes

Account Types in Practice: Recognition and Classification Guide 10 minutes
Understanding and Building Chart of Accounts Organization 10 minutes

2 assignments Total 6 minutes

Create an Account Type Glossary for Supervisor Review 3 minutes
Account Type Recognition Knowledge Check 3 minutes

You will learn the practical application of double-entry bookkeeping by recording transactions in QuickBooks and creating trial balances that verify mathematical accuracy.

What's included

2 videos2 readings3 assignments

2 videos Total 13 minutes

Double-Entry Bookkeeping Prevents Costly Financial Errors 5 minutes
Applying the Accounting Equation to Transaction Analysis 9 minutes

2 readings Total 22 minutes

Double-Entry Logic: From Account Types to Transaction Analysis 12 minutes
Double-Entry Bookkeeping Fundamentals and the Accounting Equation 10 minutes

3 assignments Total 33 minutes

Record Training Transactions in QuickBooks Sandbox Environment 15 minutes
Transaction Recording and Double-Entry Knowledge Check 3 minutes
Double-Entry Bookkeeping and Trial Balance Assessment 15 minutes

You will learn essential keyboard shortcuts that accelerate numeric data entry by up to 50%, focusing on productivity multipliers used by professional bookkeepers.

What's included

2 videos1 reading2 assignments

2 videos Total 10 minutes

Essential Keyboard Shortcuts for Spreadsheet Data Entry 7 minutes
Keyboard Shortcut Demonstration in Real Accounting Scenarios 4 minutes

1 reading Total 8 minutes

Comprehensive Guide to Productivity-Boosting Spreadsheet Shortcuts 8 minutes

2 assignments Total 15 minutes

Speed Data Entry Challenge with Professional Validation 12 minutes
Keyboard Shortcut Knowledge Check 3 minutes

You will learn systematic validation methods and error-checking protocols used by professional bookkeepers to ensure pinpoint accuracy in expense data input using QuickBooks and similar accounting systems.

What's included

3 videos1 reading2 assignments

3 videos Total 17 minutes

Accuracy in Expense Entry Determines Professional Success 4 minutes
Essential Features for Accurate Expense Data Entry 7 minutes
Step-by-Step Expense Entry Process with Validation Checkpoints 6 minutes

1 reading Total 10 minutes

Professional Validation Protocols for Expense Data Integrity 10 minutes

2 assignments Total 11 minutes

Expense Data Entry Accuracy Knowledge Check 3 minutes
Professional Expense Data Entry Assessment 8 minutes

You will explore the fundamental distinction between individual transaction records and aggregated financial summaries, understanding how raw data forms the foundation for all financial reporting and analysis.

What's included

2 videos1 reading1 assignment

You will learn Excel's data import functionality to transform messy CSV files into professional, analysis-ready tables with proper formatting and structure for accounting analysis.

What's included

1 video1 reading3 assignments

1 video Total 4 minutes

The Power of Excel's Import Tools in Accounting 4 minutes

1 reading Total 10 minutes

Excel's Data Import Capabilities for Accounting Professionals 10 minutes

3 assignments Total 33 minutes

Transform Client Transaction Data Using Import Tools 18 minutes
Data Import Tools Application Check 3 minutes
Comprehensive Data Transformation Assessment 12 minutes

You will learn the fundamental principles of double-entry bookkeeping by identifying which account categories naturally carry debit balances versus credit balances, providing the essential foundation for accurate financial record-keeping.

What's included

3 videos1 reading2 assignments

3 videos Total 15 minutes

Why Account Balance Recognition Transforms Your Accounting Career 4 minutes
Understanding the Logic Behind Normal Account Balances 6 minutes
General Ledger Account Balance Recognition 5 minutes

1 reading Total 8 minutes

Complete Guide to General Ledger Account Categories 8 minutes

2 assignments Total 13 minutes

Account Balance Classification Exercise 10 minutes
Account Balance Recognition Knowledge Check 3 minutes

You will execute the complete month-end adjusting entry process, including identifying adjustment needs, recording entries in QuickBooks, and verifying ledger balance integrity using systematic procedures employed in professional accounting environments.

What's included

2 videos2 readings3 assignments

2 videos Total 12 minutes

Why Month-End Adjusting Entries Determine Your Success as an Accounting Professional 4 minutes
Systematic Approach to Month-End Adjusting Entry Analysis 8 minutes

2 readings Total 16 minutes

Essential Types of Month-End Adjusting Entries 8 minutes
Month-End Closing Procedures and Ledger Balance Verification 8 minutes

3 assignments Total 33 minutes

Complete Month-End Adjusting Entry Implementation 15 minutes
Adjusting Entry Procedures Knowledge Check 3 minutes
Month-End Adjusting Entries Assessment 15 minutes

You will create a complete month-end bookkeeping package for a small business by integrating double-entry principles, data processing techniques, and accounting software skills to produce accurate financial records.